Solution
Facility Management
Keep every building, room and piece of equipment inspected, maintained and accounted for. Tag'n'Track Facility Management connects tags, sensors and mobile checks to your maintenance processes.
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RFIDNFCQR & barcodesIoT sensorsGPS
What is Tag'n'Track Facility Management?
Tag'n'Track Facility Management is software for managing the physical side of buildings and sites: rooms, building equipment, inspections and maintenance. NFC, QR and RFID checkpoints prove that inspections happened where and when they should, IoT sensors monitor conditions, and work orders follow automatically. It runs on the Tag'n'Track Platform.
The challenge
Unproven inspections
Paper checklists cannot show that an inspector actually visited each location.
Missed safety checks
Fire extinguishers, alarms and safety equipment fall out of date without anyone noticing.
Reactive maintenance
Building equipment is repaired after it fails instead of being serviced on time.
No single view
Rooms, equipment and contractors are managed in separate spreadsheets for each site.
How it works
Four steps from a tagged item to an automatic action.
Step 1
Tag
Rooms, checkpoints and building equipment receive NFC, QR or RFID tags; sensors are fitted where conditions matter.
Step 2
Capture
Technicians scan checkpoints with phones or handheld readers; sensors send readings automatically.
Step 3
Track
Inspection status, equipment condition and sensor values are visible for every building.
Step 4
Act
Failed checks, sensor alarms and due dates create work orders. FormsFlow (add-on) opens the right checklist on each scan.
Key features
Everything to run buildings and sites with confidence.
Buildings, floors and rooms
A structured register of sites, buildings, floors, rooms and spaces with their assets and contacts.
One view of every site.
Building equipment
HVAC units, pumps, lifts, generators and safety equipment with service history and documents.
Linked to each location.
Proven inspections
Inspectors scan an NFC or QR checkpoint to start a checklist, so every visit is time- and location-stamped.
No more paper rounds.
Planned maintenance
Schedule servicing by date or usage and send work orders to your team, contractors or CMMS.
Fewer breakdowns.
IoT monitoring
Temperature, humidity, door and usage sensors raise alerts when conditions go out of range.
Problems found early.
Contractor visits
Record contractor arrivals, the work done and sign-off at the asset, with photos.
Clear evidence of service.
What you gain
- Inspections you can prove, with time and location for every visit.
- Safety equipment kept in date, with alerts before checks are missed.
- More planned and less reactive maintenance.
- One view of every building, across all your sites.
Typical use cases
Typical scenarios to show how the solution is used. These are illustrations, not customer case studies.
Fire safety rounds
Each extinguisher and alarm point has an NFC tag. Monthly checks are scanned on site, and overdue items are flagged.
Server and storage rooms
Sensors watch temperature and humidity in critical rooms and alert the team before damage is done.
Cleaning and housekeeping
Cleaners scan room checkpoints to confirm each task, giving managers a live view of progress.
Multi-site property portfolio
A property team manages equipment, inspections and contractors across dozens of buildings from one system.
Integrations
Connect facility data to your systems through REST APIs and connectors. Multi-step workflows are available with the Process Automation add-on.
CMMS and CAFM
IBM Maximo, SAP PM and other systems: work orders with location and asset details.
ERP
Costs, contracts and suppliers linked to buildings and equipment.
Building management systems
Use BMS and sensor data to trigger inspections and maintenance.
Help desk
Turn occupant requests into tracked work orders.
BI and reporting
Dashboards for inspection compliance, maintenance and conditions.
REST APIs
Connect any in-house system through a single stable interface.
Hardware that fits your site, your process and your budget
Tag'n'Track works with RFID, NFC, QR codes, barcodes, IoT sensors and GPS from all leading manufacturers, so you are never tied to one brand. Every recommendation is based on your requirements, a site survey and your budget.
Typical choices: NFC and QR checkpoint tags, on-metal RFID tags for equipment, temperature, humidity and door sensors, gateways, phones and handheld readers.
Start simple, grow to full automation. Begin with handheld readers in one area, prove the value, then add fixed readers, gates and sensors step by step.
Platform, security and languages
Built on the Tag'n'Track Platform.
Browser and mobile
Works in any web browser with no installation. Add the Mobile App for scanning, offline work and alerts in the field.
Mobile App available as an add-on.
Security and roles
Only registered devices, tags and users; role-based permissions; a full history of every change for audits.
Consistent, traceable data.
Languages and deployment
Arabic and English interfaces. Run in the cloud, on your own servers or in a hybrid set-up.
Deployment Options available as an add-on.
Compliance and standards
Records and reports that support your audit and regulatory obligations.
Facility management practice
Supports the principles of ISO 41001 facility management with reliable data on spaces, assets and services.
Fire and life safety
Time-stamped inspection records for fire equipment and safety systems, as required by local fire codes.
Health and safety
Evidence of inspections, maintenance and contractor work for health and safety audits.
Implementation and services
From the first site survey to ongoing support. See all services.
Consulting and discovery
Site survey, process review and a phased plan.
Implementation and integration
Configuration, integration with your systems, testing and go-live.
Tagging services
Tag selection and professional tagging on site.
Training
Hands-on training for administrators and field teams.
Support
Help desk, updates and managed services after go-live.
Frequently asked questions
Can we use phones instead of special readers?
Yes. NFC and QR checkpoints can be scanned with a smartphone. Handheld RFID readers are used where many items are counted at once.
Which sensors are supported?
Temperature, humidity, door, vibration, energy and usage sensors from leading manufacturers.
Does it replace our CMMS?
It can work alongside your CMMS, sending it verified inspections and work orders, or manage maintenance itself.
Can contractors use it?
Yes. Contractors can be given limited access to record arrivals, work done and sign-off.
Does it work across many sites?
Yes. Sites, buildings and rooms are managed in one system with views per site or region.
Do we need the mobile app?
No. Everything works in a web browser. For scanning checkpoints, offline work and alerts, we recommend the Mobile App add-on.
Industries used in
Used wherever buildings and equipment must be kept safe and working. Related solutions: Organisational Asset Management and People & Workforce Management.
Healthcare
Keep hospital buildings, critical rooms and medical equipment inspected.
Hospitality
Confirm room readiness, housekeeping and maintenance in every property.
See Facility Management in action
Tell us about your buildings and sites, and we will show you how proven inspections and planned maintenance work for you.