Solution
Organisational Asset Management
Know what you own, where it is and who has it. Tag'n'Track Organisational Asset Management keeps one live register for every asset in your organisation, from laptops and furniture to tools and vehicles, and updates it automatically as assets move.
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RFIDNFCQR & barcodesIoT sensorsGPS
What is Tag'n'Track Organisational Asset Management?
Tag'n'Track Organisational Asset Management is RFID and IoT software that tracks an organisation's physical assets through their whole life. Each asset gets a tag; readers, phones and gateways record where it is and who has it; and the system keeps the asset register, audits, maintenance and disposal records up to date automatically. It runs on the Tag'n'Track Platform, so you can add more solutions later on the same system.
The challenge
Registers nobody trusts
Assets on the books cannot be found, and assets in use are missing from the books.
Time lost searching
Teams spend hours looking for equipment that is in another room, site or drawer.
Slow manual audits
Spreadsheet counts take weeks, interrupt work and are out of date the day they finish.
Unplanned downtime
Missed maintenance stops work. Unplanned downtime costs the 500 largest companies 11% of revenue (Siemens, 2024).
How it works
Four steps from a tagged asset to an automatic action.
Step 1
Tag
Each asset receives the right tag for its surface and environment: RFID, NFC, QR code or barcode, with GPS trackers for vehicles.
Step 2
Capture
Handheld readers, fixed readers at doorways and phones record every read. Only registered devices and tags are accepted.
Step 3
Track
The register updates with location, custodian and status in real time, with a full movement history.
Step 4
Act
Rules trigger alerts, check-out approvals and maintenance tasks. With FormsFlow (add-on), a scan opens the right inspection form.
Key features
Everything you need to control assets from purchase to disposal.
A live asset register
One register for IT equipment, furniture, fixed assets, tools and vehicles, with photos, documents, cost centre and location.
Import your existing register to start.
Check-out and custody
Assign assets to people, teams or projects. Check-out, check-in and transfers are recorded with digital sign-off.
Clear accountability for every item.
Fast RFID audits
Count a room in minutes with a handheld reader. Found, missing and misplaced assets are reconciled against the register automatically.
Audit as often as you need.
Location and movement history
See where each asset is now and where it has been. Alerts flag assets leaving an authorised area; GPS covers vehicles on the road.
A complete audit trail.
Maintenance and inspections
Schedule servicing by date or usage and send work orders to your CMMS. Predictive maintenance is available with the AI Module add-on.
Fewer surprises and breakdowns.
Lifecycle and depreciation
Track warranty, contracts, depreciation and book value, then manage retirement and disposal with full documentation.
Finance and operations see the same data.
What you gain
- An asset register you can trust, updated automatically instead of by spreadsheet.
- Audits finished in a fraction of the time, without stopping work.
- Fewer duplicate purchases, because you can see and reuse what you already own.
- Longer equipment life and clear accountability for every item.
Typical use cases
Typical scenarios to show how the solution is used. These are illustrations, not customer case studies.
IT equipment lifecycle
Laptops, monitors and phones are tagged on arrival, assigned at onboarding and checked back in at offboarding. An alert sounds if a tagged device leaves the building unassigned.
Year-end fixed asset verification
Finance teams verify thousands of fixed assets with handheld readers, room by room, and export a reconciled register for the auditors.
Shared tools and test equipment
Engineers check tools in and out of a store with a scan. Overdue items, calibration dates and missing tools are flagged automatically.
Equipment across several sites
Equipment and vehicles move between offices and project sites. RFID inside sites and GPS on the road show where everything is, so idle items can be reused.
Integrations
Connect asset data to the systems you already use, through REST APIs and connectors. Multi-step workflows across systems are available with the Process Automation add-on.
ERP
SAP, Oracle and Microsoft Dynamics: keep the fixed asset register, cost centres and locations in sync.
CMMS
IBM Maximo, SAP PM and similar: create work orders automatically with the asset details attached.
Finance and accounting
Depreciation, book value and disposal records for financial reporting.
Procurement
Register new assets from purchase orders and goods receipts.
IT service desk
ServiceNow, Jira Service Management and similar: link tickets to the exact device.
BI and reporting
Power BI, Tableau and other tools for dashboards across sites and departments.
Hardware that fits your site, your process and your budget
Tag'n'Track works with RFID, NFC, QR codes, barcodes, IoT sensors and GPS from all leading manufacturers, so you are never tied to one brand. Every recommendation is based on your requirements, a site survey and your budget.
Typical choices: on-metal tags for IT and machinery, label tags for furniture, rugged tags for tools, handheld readers, fixed readers at doorways, label printers and GPS trackers for vehicles.
Start simple, grow to full automation. Begin with handheld readers in one area, prove the value, then add fixed readers, gates and sensors step by step.
Platform, security and languages
Built on the Tag'n'Track Platform.
Browser and mobile
Works in any web browser with no installation. Add the Mobile App for scanning, offline work and alerts in the field.
Mobile App available as an add-on.
Security and roles
Only registered devices, tags and users; role-based permissions; a full history of every change for audits.
Consistent, traceable data.
Languages and deployment
Arabic and English interfaces. Run in the cloud, on your own servers or in a hybrid set-up.
Deployment Options available as an add-on.
Compliance and standards
Records and reports that support your audit and reporting obligations.
Financial reporting
Supports fixed asset records for IFRS (IAS 16 Property, Plant and Equipment) and local accounting rules: cost, location, depreciation and disposal.
Asset management practice
Helps you apply the principles of ISO 55001 asset management: a reliable register, lifecycle records and performance data.
Audit and insurance
Instant evidence for internal and external audits, insurance valuations and asset verification requests.
Implementation and services
From the first site survey to ongoing support. See all services.
Consulting and discovery
Site survey, process review and a phased plan.
Implementation and integration
Configuration, integration with your systems, testing and go-live.
Tagging services
Tag selection and professional tagging on site.
Training
Hands-on training for administrators and field teams.
Support
Help desk, updates and managed services after go-live.
Frequently asked questions
Which assets can we track?
IT equipment, furniture and fixed assets, tools, test equipment, machinery and vehicles. Specialised tags are available for metal surfaces, outdoor use and harsh conditions.
Do we have to tag everything at once?
No. Most organisations start with one site, department or asset type, prove the value, and then extend step by step.
Can we import our existing asset register?
Yes. Your current register, from a spreadsheet or your ERP, is imported first, and tagging then verifies and corrects it.
Does it work for vehicles and outdoor assets?
Yes. GPS trackers follow vehicles and equipment on the road, and rugged RFID tags work outdoors.
Does it integrate with SAP or our ERP?
Yes. REST APIs and connectors keep asset data in sync with ERP, CMMS and finance systems.
Do we need the mobile app?
No. Everything works in a web browser. For scanning in the field, offline work and instant alerts, we recommend the Mobile App add-on.
Industries used in
Organisational Asset Management is used in every sector. Related solutions: Facility Management and Warehouse & Logistics Management.
Government
Keep public asset registers complete and audit-ready across ministries, departments and sites.
Healthcare
Track infusion pumps, monitors and beds across wards, with service dates for every device.
Construction
Follow tools, plant and equipment between depots and project sites.
Manufacturing
Control tools, gauges and production equipment on the shop floor.
See Organisational Asset Management in action
Tell us about your assets and sites, and we will show you how a live, accurate register works for your organisation.